Work Description Office Administrator NKMC July 2022

Interested individuals may email their cover letter and resume to:

Position Summary

The Church Office Administrator position is a part time salaried position (20-25 hours per week).  The Office Administrator is responsible for planning and managing the Church Office, purchasing consumables, coordinating events in the Church facilities, assisting the Church Treasurer, completing various administrative tasks on a weekly, monthly and yearly basis, as well as other functions.

Essential Functions

  • As first contact, ensure visitors, telephone calls, emails and mail are dealt with in a prompt and professional manner.
  • Prepare, print and distribute the weekly bulletin and monthly calendar.
  • Purchase office and janitorial supplies as necessary, ensuring all invoices are reconciled and initiate payment.
  • Ensure membership records are kept current and confidential.
  • Maintain Church files and records for historical, legal and record purposes.
  • On a yearly basis ensure Criminal Record Search and Child Abuse Registry checks are completed for all Church volunteers in accordance with the Safe Church Policy as required by law and update and maintain the Master Key Holder list for security purposes.
  • Update the Church website as required.
  • Brief the Pastor(s) and Executive Officers regarding any members needs or concerns as may be expressed from time to time to the Office Administrator.
  • Work with the Building and Maintenance Administrator to schedule repairs, service and contract work regarding furnaces, boiler, plumbing, snow removal, etc.
  • Coordinate the booking of Church facilities, including the collection of rental fees and disbursement of honorariums, fees to staff and ensure the appropriate people have been notified (ie.: custodian ,multi-media etc.)
  • Maintain and reconcile the Petty Cash box for miscellaneous purchases ensuring appropriate receipts are submitted.
  • Assist the Treasurer to validate all invoices and employee expense sheets and initiate payment by appropriate method.
  • Assist the Treasurer in printing and distributing contribution statements on a semi-annual basis and year-end tax receipts annually.